Front Office Co-ordinator

Description

As a front office coordinatoror, you will be the first point of contact for the company, and you will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

Job Description:

Attending to all incoming telephone calls – screen all calls and transfer to the concerned personnel-taking messages and forwarding to the concerned personnel – providing necessary information for inquiry calls
Receiving and assisting guests and clients – preparing and serving of drinks when necessary
Attending incoming and outgoing faxes
Ordering and maintaining of stationery items for daily use and large quantities during exhibitions
Sending out and monitoring of couriers through courier company with the use of courier company Shipper/Checking monthly invoices against manifest shipment copies for Accounts Dept. Coordinate with the courier company’s Customer Service Agent for any discrepancies with regard for all outgoing courier shipments
Receiving and distributing of couriers for various exhibition teams
Dispatching Exhibitor Manuals and Invitation tickets prior to each exhibition
Mailing, sorting and distribution of posts/letters on a daily basis to the respective departments
Coordinates with suppliers for maintenance and repair of office equipment
Coordinates with the office building personnel-in-charge for the maintenance of electrical and lighting requirements for the office
Coordinates with the PRO Company for the collection of documents
Ordering and maintaining a supply of pantry items

Knowledge, Skills & Experience Required:

An outgoing personality
Good written and spoken communications skills
The ability to stay calm under pressure
Good organizational skills
Be discreet and tactful
Be courteous but firm when dealing with difficult customers
A good memory for faces – regulars like to be remembered
Efficient and well organized
Self-motivated and able to use initiative
Confident when using a computer and office equipment
An interest in the business

[email protected]
0527896164