Executive Secretary / Personal Assistant

Description

Executive Secretary/ Personal Assistant with the following qualifications:Proactive and well-organized in rendering accurate and timely administrative assistance across various departments, covering various aspects such as corporate communications, travel management, event coordination and management of the Chairman’s activities. Well-presented personality with strong professional etiquette and ability to build effective work relationships while coordinating complex operations.Fluent in Russian and English, preferably with a valid UAE driving license.Prior experience 2-5 years…as an Executive Secretary/ Personal Assistant to a C-level ManagementJob responsibilities: Reporting directly to the Chairman and managing multiple projects as assigned pertaining to vast lines of business, community and personal interests such as private and diplomatic events.  Organizing calendar, travel (visas, tickets and hotel stays), meetings and schedule arrangements for the Chairman and management team, including initiating contact, securing appointments and other facilities.  Liaising with other teams to ensure the Chairman’s preparation for meetings, presentations and other engagements are done smoothly.  Performing various functional activities such as taking phone calls, maintaining personal & official files, keeping corporate records of multiple entities, supporting marketing, assisting strategic planning, drafting minutes of meetings, creating documentation, filing, storing, retrieving business and personal activities.  Handling financial and accounting matters for the Chairman with utmost confidentiality; drafting and sending business and private correspondence.

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