Property Contracts Administrator & Listing Co-ordinator

Description

Sales Coordinator – Job Description

CONTRACTS

– Coordinate with the Sales Team with regards to the preparation of different types of standard Contracts and Agreements such as Form A, B, F, and I, Tenancy Contracts, Rental Lease Agreement between Landlord and Agency, Channel Partner Agreement.
– Create Custom Agreements / Contracts
– Review Custom Agreements / Contracts and give feedback to management
– Liaise with Developers to ensure Agency Agreement are up to date and valid
– Liaise with Agents for Developer bookings
– Send rent renewal reminders to agents and prepare Tenancy Contract for confirmed Rent Renewals
– Maintain and organize office records for quick and easy reference
– Address any concerns related to Contracts

PROPERTY LISTINGS and PORTALS

– Coordinate with the Sales Team with regards to required documentation to list the property online
– CRM Administration (Listing Approval, Trakheesi Permit Applications, Ensure Proper Documentation and Listings Quality)
– Ensure that listings from the CRM are posted online on the Portals and given exposure
– Liaise with Agents in ensuring that listings are updated from the CRM and on the portals
– Verify Listings whenever applicable on the portals
– Improve Listings quality from the CRM to provide maximum exposure on the portals
– Update Agent Profiles on the portals
– Answer company mobile for diverted calls in case the agents are unable to take the call for their property listings online
– Maintain and organize office records for quick and easy reference
– Address any concerns related to Property Listings

PROPERTY MANAGEMENT

– Coordinate with Property Owners, Tenants, and Contractors for properties covered by Property Management
– Coordinate with Landlord and Tenant for Rent Renewals, Check-in, and Check-out procedures
– Coordinate with Tenant and Contractors for any major maintenance required on the properties (inspection, quotes, work, and payments).
– Maintain and organize office records for quick and easy reference
– Address any concerns related to Property Management

ANTI-MONEY LAUNDERING & COUNTERING FINANCE OF TERRORISM (AML-CFT)

– Liaise with Agents and Account Dept. to ensure proper documentation
– Upon the receipt of the Passport and related documents from the Accounts Dept., run a name scan of the client to generate a report from the system
– Fill up the Client Registration form based on the information provided and send
– Maintain and organize office records for quick and easy reference
– Address any concerns related to AML-CFT

[email protected]
0564672884