Invoicing Assistant/Receptionist

Description

Job Overview
The main responsibility of this position is to ensure that all invoices are completed in a timely fashion, and that all calls are answered. The Invoicing Assistant/Receptionist will be responsible for creating invoices, answering, directing phone calls, greeting visitors, receiving and preparing deliveries/shipments, maintaining inventory of supplies, data entry, and other administrative assignments as needed.

Working hours are Sunday through Thursday from 8 AM to 6 PM
The ideal candidate will have high energy, providing exemplary customer service, flexibility, dependability and willingness to do whatever it takes to get the job done—with a smile—are all highly desirable traits. Being a self-starter with a desire to exceed expectations is the key to success at our company.

Job Requirements
• Experience with MS Office suite (Word, Excel, Outlook)
• Excellent (oral and written) communication and organizational skills
• Excellent customer service skills
• Internet and technology savvy
• Resourceful
• Dependable
• Self-starter with a high level of personal accountability
• Friendly demeanor
• Ability to work in a dynamic environment and comfortable working with various personality types
• Team player

Job Responsibilities:
• Create invoices in MS Office
• Be the face of the company and act as the office gatekeeper
• Answer and direct all calls in a professional and courteous manner
• Be mindful of staff whereabouts as calls come in to ensure all calls are answered and/or returned in a timely fashion
• Take and deliver important messages
• Greet guests and ensure that all visitors feel welcomed
• Receive deliveries and prepare shipping labels
• Create basic spreadsheets in Excel
• Create and edit basic documents in Word
• Coordinate reception coverage with alternate administration staff for periods of absence
• Assist with the logistics and coordination of company events
• Other administrative duties as assigned
How to Apply:
If this position seems like a fit, please email us your resume with a cover letter letting us know why you think you would be perfect for the job.

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