Executive Secretary/Assistant

Description

Secretarial Support
• Maintain Chairman’s calendar of activities, time management, reminders, client and department meetings, conferences and exhibitions registration, take dictation and draft business letter, prioritize matters and handle accordingly, Screen incoming calls external and internal, assist guests; clients, make travel arrangements, prepare itineraries and ensure confidentiality of the data at all levels.
• Manage business email and respond effectively on his behalf.
• Manage (Vehicles, Family Visas, Medical and Utility Bill, etc.)
• Actively manage social media pages on Chairman’s behalf.

Sales Support
• Handles client inquiries, prepare quotations/proposals with site presentations as per client requirements.
• Follow up confirmations, LPOs, Work Order Processing, Artwork coordination, Municipality Approvals, coordinate production, and Maintenance.
• Prepare Invoicing and follow up collection.

Admin and Operations
• Act as custodian of the office.
• Maintain electronic and paper records ensuring data is organized and easily accessible and act as custodian of files.
• Work closely with key departments such as Finance, HR, IT, Production, Stores, Prints, Maintenance, Sales, and Legal Department for daily, weekly and monthly meetings.
• Anticipate and execute any other duties, including functional responsibilities and special projects assigned.

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